Reimbursements

In order to be reimbursed for expenses related to your travel to Harvard, please submit the following documents (attached below) to HQI after your visit is complete:

• Copy of visa document in right-hand column, if applicable, (per the attached Visa Types Chart, which is obligatory in order to set you up in our payment system. You will receive an email from Jaggaer with directions for next steps.)
• A completed W-9 form if you are a U.S Citizen or permanent resident.
• Completed and signed Non-Employee Reimbursement Form.
• Itemized receipts for your Harvard related expenses.
• Signed Missing Receipt Affidavit for any receipts that you do not have. 

Please note that Harvard requires itemized receipts for reimbursement, as well as proof of payment on each receipt (eg last 4 digits of your cc number/ ApplePay). Please retain all receipts to submit for reimbursement at the conclusion of your trip.

We will be glad to accept these documents by email (as a scanned document to cgallagher@fas.harvard.edu) or mailed to the below address:

Claire Gallagher Harvard Quantum Initiative 60 Oxford Street Cambridge, MA 02138

We will process the reimbursements in the order that we receive them. If you have any questions about whether a particular expense may be reimbursable, you are welcome to contact cgallagher@fas.harvard.edu.