# Logistics ## expand\_more ## **Flights** Please schedule your flight to arrive on March 22nd and depart on March 24th. Reimbursement for flights will be limited to $1,000 (round-trip airfare). ## **Lodging** The QSE program has arranged lodging for students visiting Cambridge for the QSE Open House for March 22nd check-in; March 24th check-out, 2026 at [Hotel 1868](https://www.hotel1868.com). The hotel is approximately a 15-minute walk to the Goel QSE building. No further action needed on your part. Please bring an ID and a credit card for check in. Check in time is 3:00pm and checkout time is 12pm. ## **HQI will reimburse for the following expenses:** - Economy class (lowest cost) roundtrip airfare, roundtrip bus or train fare, or mileage reimbursement (if driving a personal vehicle) - Taxi or basic-level rideshare fare from home to/from airport, train station, or bus station. - Meals on travel dates (Please note: breakfast, lunch and dinner will be provided on March 23rd) - Covid test (if required for travel) Please note that Harvard requires ***itemized*** receipts for reimbursement, as well as ***proof of payment on each receipt***. Please retain all receipts to submit for reimbursement at the conclusion of your trip. If you have any questions regarding a particular expense might be reimbursable, you are welcome to contact Claire Gallagher, Staff Assistant, ().